Last modified on May 21, 2022
Important: Please Read This First
Our place at the forefront of Christian ministry in San Diego drives our passion to see technology leveraged to help people find hope, peace, joy, and courage in the Good News of Christ. The Episcopal Diocese of San Diego’s websites are tools we offer to serve our parishioners, clergy, and visitors by connecting them with the resources and people for sharing the Good News of Christ.
Every digital product and service we provide is created with great care and intentionality. Each one is designed to help more people pursue a deeper relationship with God in a safe and secure manner. We craft these tools as an act of ministry to serve you, and you have choices in your experience. You choose what you access. You choose what you share, and with whom. Your data is yours. EDSD does not sell your information, nor do we share it with others without your consent.
In general, the information we collect depends on the services you request. In addition to personal information that you provide (such as your name, email address, financial information, and other personally-identifiable information), we collect Internet and other network activity information with cookies and other automated technologies as discussed below. We use the data we collect and that you provide as well as inferences we make from that information as follows:
- To provide, support and personalize our communications and services;
- To create, maintain, customize and secure an EDSD profile or account if any;
- To process your requests and respond to your inquires;
- To provide information on our mission and ministry;
- To maintain the safety, security and integrity of EDSD sites and the infrastructure that facilitates use of our sites;
- For internal development and analysis of our mission and ministry;
- To fulfill any other purpose for which you provide it;
- To carry out our obligations and enforce our rights;
- In a manner we may describe when you provide the information; and
- For another purpose with your consent.
The Information You Provide to Us
We collect personal data from you when you provide it to us both offline and online. You do not need to provide personal information to us to use the EDSD sites and resources; however, we do encourage you to join the Diocesan mailing lists, Weekly Diocesan ENews, and other regular communications opportunities.
EDSD sites have a wide array of functionality, including videos, commenting on news stories, or social media interactions. Please keep in mind that if you disclose personal information in a public manner whether, through collaborative postings, social media, message boards, or other public online forums, this information may be collected and used by others. We cannot control the actions of other users or third parties with whom you choose to share your posts. Therefore, we cannot and do not guarantee that your posts will not be viewed by unauthorized persons, nor do we accept any liability associated with your posts.
If you choose to provide a voluntary donation through the Episcopal Diocese of San Diego site, where you are able to make a donation, then and only then will you be prompted and required to provide credit card, bank account, and other payment information necessary to process the transaction. We will collect the designation for your donation if you provide one, and personal information such as your name, address, phone number and/or email address to ensure that your donation is used for the purpose you request and to provide you with a “Letter of Receipt” that acknowledges your donation(s) for tax purposes or your personal use. This information (with the exception of your financial information) is stored in connection with your profile in our database; or, if you have no pre-existing profile with us, we will use this information to create a profile for you in our internal system. We will not store or otherwise process financial information provided to us online for the purposes of making a donation. As of the date of this Policy, we use Stripe and FellowshipOne (ServiceU) to process your online donation payments. For information on how these third parties process your information, please refer to their privacy policies which may be found here.
For donations you provide to us in person or by mail, we store your financial information in our databases for as long as necessary to process your donation and as required by applicable law and Generally Accepted Accounting Principles (GAAP).
You may apply to be a volunteer for miscellaneous activities and events in person for the Episcopal Diocese of San Diego. The information we require for volunteers is your first and last name, telephone number, and address. We may request more information for a background check to be a volunteer when applicable and will not share this information with any other party except for third-party service providers that enable us to perform background checks which are obligated not to share your information or use it for any other purpose. In some unique cases, we will request information and disclosure documents to complete a credit check. Additional training and information is required for volunteering with Youth and Children (covered below).
Automatic Data Collection Technologies
Although most internet browsers accept cookies by default, you can control these types of technology through your browser settings and similar tools and agree to refuse all cookies altogether. If you refuse to accept cookies by activating the appropriate setting on your browser or smartphone, you may prohibit us from delivering the full capability of our sites.
Please note that we cannot regulate other sites, content, or applications of third-parties, which may place their own cookies or other files on your computer, collect data or solicit personal information from you. They may use this information to provide you with interest-based (behavioral) targeted content. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about targeted content, you should contact the responsible provider directly.
Communications from Us to You
The Episcopal Diocese of San Diego sends regular electronic newsletters, event invitations, giving opportunities and letters from the Bishop or the Diocesan Staff. Users opt into these types of communication.
From time to time, we may contact you as set forth below. You may opt-out of receiving certain communications from us by modifying the settings of your application (where applicable) or by contacting Director of Communications, Chris Tumilty at firstname.lastname@example.org.
Recommendations and General Information
We use the data we have about you and inferences we make from that data to recommend certain content and functionality as well as additional products and services offered by EDSD. We may contact you by phone, email, mail, or text messages to discuss these recommendations, how to use our sites, and other news messages.
If you have given a donation to us, we use the data we collect about that donation to inform you of the impact of your giving. We will also contact you periodically in the future to inquire if you would like to give to another program or purpose. We may contact you through email, mail, phone, or text messages to discuss these opportunities.
Security, Legal and Technical Issues
We use your personal information to respond to and resolve technical issues and complaints concerning our sites. We may use your information to contact you about these accounts, security, legal, and other service-related issues. Please be aware that you cannot opt out of receiving such messages from us.
Analytics and Performance
We internally analyze the personal data available to us and use of content found on our sites. In some cases, we work with trusted third parties to perform this research, under controls that are designed to protect your privacy as discussed below. We may disclose statistics concerning the use of our site in an aggregated manner with de-identified and anonymized information that does not disclose any particular user or that user’s personally-identifying information. For example, we may use your data to generate statistics about the overall usage of one of our sites worldwide or in specific geographic regions.
We also use de-identified and aggregate user data to market our sites, including communications that promote membership and network growth. When we share stats of our growth publicly, we make sure to analyze and publish the data in an aggregated form, protecting your privacy and keeping your identity and personal information confidential. We use data, including data collected through use of our sites, public feedback and information inferred from this data to conduct internal research and development in order to provide a better overall experience on EDSD sites, measure the performance of our sites and increase use of our sites and their features. This is done by making changes to EDSD sites that are generally available, as well as sending messages suggesting functionality and content.
Disclosure of Your Information
We do not share your personal data with any third-party advertisers or ad networks for third-party advertising purposes. We may disclose your personal information to third parties as discussed below.
Disclosure on Your Behalf
Disclosure by You
If and when you share information through our sites, that information is viewable by you and by anyone else you choose to share it with. If you give access to your account to other applications and services, based on your approval, those services would then have access to your shared information. The use, collection, and protection of your data by such third-party services are subject to those third-parties’ policies.
We will share your personal data internally within EDSD to help combine the personal information covered across the different aspects of EDSD sites and our other products and services to help provide services to you in a manner that is personalized and useful to you and others.
You are able to purchase EDSD-branded clothing and other items. Your personal and financial information is provided and shared with a third-party that processes your order. These third parties are identified at the time of your purchase. For information on how those companies use, store, maintain and disclose your information, please refer to TeeSpring’s privacy policies or contact them directly.
We utilize certain third parties to provide content on our sites. We do not share personal information of users with these third parties. We may, however, provide these third parties with analytics concerning the use of their content using de-identified and anonymized data.
Legal Process and Subpoena
It is possible that we will need to disclose information about you when required by law, subpoena, or other legal processes, or when requested by governmental authorities. We may dispute third-party demands when we believe, in our discretion, that the requests are overbroad, vague, or lack proper authority, but we do not promise to challenge every demand. We may also need to disclose your information if we have a good faith belief that disclosure is reasonably necessary to (i) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (ii) enforce our agreements with you; (iii) investigate and defend ourselves against any third-party claims or allegations; (iv) protect the security or integrity of our sites; or (v) exercise or protect the rights and safety of the Episcopal Diocese of San Diego, our users, personnel, members, you, or others. We also reserve the right to confidentially disclose personal information we have about you in connection with a potential or actual merger or acquisition, such as the sale of all or substantially all of our assets.
Certain laws provide for requests concerning personal information. To make such a request with respect to your personal information, you may send us an e-mail to email@example.com. You may also contact us at The Episcopal Diocese of San Diego, attn.: EDSD Support, 2083 Sunset Cliffs Blvd, San Diego CA 92107. When contacting us, please indicate your name, address, email address, and what personally identifiable information you request to be accessed, corrected, or removed. We may decline to process requests if we cannot verify the requestor’s identity, if we believe the request will jeopardize the privacy of others if we believe the request would violate any law or legal requirement, or cause the information to be incorrect, or for a similar legitimate purpose. We will not discriminate against you for exercising any of your rights under applicable law. We do not charge a fee to process or respond to a verifiable request concerning your personal information unless it is excessive, unduly burdensome, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
If you ask that we modify or delete some or all of your personal information, we will retain your personal data if reasonably necessary to comply with our legal obligations (including law enforcement requests and obligations concerning financial records and tax returns), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our agreements or fulfill any others requests from you (for example, to opt-out of further messages or for a copy of your data). Additionally, third parties addressed in this policy may have their own policies with respect to data retention and deletion. We have no control of the information you have shared with others through one of our sites after you close your account or asked to delete information or attempted to delete your account yourself. Your information and content you have shared may continue to be displayed in the services of others (for example, search engine results) until they refresh their cache.
Children & Youth
A parent or guardian may consent to the use of our websites or services by a minor. However, we ask that you discuss the risks of sharing personal information on the internet with your children and require that they refrain from communicating with any third parties or share any personal information online or otherwise without the supervision of a parent or guardian. Should you allow your minor child to use our sites or services, you shall be solely responsible for providing supervision of the minor’s use of the same and assume full responsibility for the processing of any information provided to us by that minor. Where you associate your minor child’s information with your account, we will assume you consent to our processing of that information in accordance with this policy and other privacy notices and terms we may provide to you from time to time. Photo and video releases are provided at the time of event registration. Youth without a photo release may not participate in live-streamed services and will not be included in archived photos. Registration information is retained. If you believe we might have any information from or about a minor child without parental or guardian consent, please contact the Director of Communications, Chris Tumilty at firstname.lastname@example.org or EDSD Youth Missioner, Charlotte Preslar at email@example.com.
Processing of Data
We will collect and process personal data about you where we have lawful bases. Lawful bases include consent, contract, and other legitimate interests. Such legitimate interests include protection to you, us, and third parties, to comply with applicable law, to enable and administer our internal processes, to manage corporate transactions, to generally understand and improve our relationships, and to enable us and other users of our sites to connect with you to exchange information, provided that the foregoing adequately protects your rights and freedoms. Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact us at the information below.